Speaking Engagements

How NOT to Calculate the Cost to Serve a Member


A frequently asked question by membership professionals is how to calculate membership servicing costs. Accurately determining this is essential for building and sustaining a successful membership marketing program. However, how you answer the question can have profound implications.

Here is a real-life story on how NOT to calculate the cost of serving a member.

In a recent conversation with an executive at an individual membership association, he noted they could not obtain additional funding to support recruitment or renewals because leadership claimed the association “lost money on every member.” The organization’s annual dues are $175, but leadership calculated that it costs $217 to serve a member. The servicing cost was calculated by dividing most of the salaries and overhead by the number of members. Based on this economic philosophy, the membership manager received limited funding to support acquisition efforts.

I have engaged in this conversation with associations many times over the years. This budgetary perspective is severely flawed. If this analysis is correct, the association should ask all its members to leave to save money. Their calculation method seriously undermines the association’s ability to grow membership.

In this case, we recommended an approach that better represents the cost of serving members by conducting an incremental cost analysis, also known as marginal cost analysis. This method attributes only the variable costs incurred by adding a new member. With this approach, we define variable costs as changing directly with the number of members. The costs for a new member include welcome packs, printed materials, and mailing and distribution for magazines, newsletters, and renewal notices. On the other hand, we saw the fixed costs remaining constant for this organization when they added new members. These costs include staff wages and salaries, which do not increase directly with each new member. Likewise, costs for office space and utilities generally remain stable regardless of changes in membership numbers, along with general administrative expenses, such as IT infrastructure.

Based on these definitions, here is how we presented our analysis of this one association’s cost of serving its members. With the fixed cost formula, If they added 100 members, their projection showed they would have additional fixed expenses of $21,700 annually to serve these members using their $217 per member calculation. However, here is how we calculated the servicing cost for them using the incremental method for these additional 100 new members. We found that they would spend $500 for the additional printed materials and welcome packs and $1,500 for increased mailing and printing costs for their membership services over the year. So, the total incremental cost for 100 new members is $2,000, resulting in an incremental cost of $20 per new member.

With this understanding, calculating the new dues revenue minus the incremental cost to serve a member demonstrates how financially beneficial a new member would be to this association. Calculating the incremental cost to serve a trade association member adds complexity because of the likely increased customer service demands a company may require. However, even with these considerations, there will still only be a marginal increase to serve these members.

The other approach to calculating servicing costs is to define the “real” costs of serving a member. The challenge is that what those actual costs are is highly subjective. Should the servicing costs include some portion of the CEO’s salary? What about the editorial staff that works to publish the magazine for members? Should only the office space occupied by the membership department be assigned to the cost, or should some portion of the space used by others? Are marketing communications sent to members a cost, and if so, does the membership revenue budget get credited with the non-dues purchases made by members? How is the cost of insurance, software, and staff travel assigned?

In theory, all these costs can be assessed and monitored over time. However, does this provide a clearer picture or reflect someone’s arbitrary judgment call?

Of course, over time, the incremental cost method poses some problems in a rapidly growing association. Additional staff will be required to serve members at some point, and if staff work on-site, office space might need to expand. However, I have witnessed clients growing membership by 30 percent and not adding staff or requiring additional space.

The bottom line is that for most associations, serving members is why the organization exists. In addition to dues revenue, most product purchases, registrations, exhibits, and advertising revenue are driven by the existence of members. So, understanding the costs of providing services to members must be factored into any economic calculation. However, following a simple incremental cost method will provide the fundamental information required and save considerable time and effort from establishing a more granular formula subject to potential daily change. 

Customer Satisfaction, Commitment, and Loyalty Drivers


For-profit corporations can learn much from association membership practices, and associations can, similarly, learn from corporate practices and research.

That’s why I found the study of what drives customer satisfaction, relationship commitment, and loyalty intention in online communities of interest. The study's results appeared in the article "Creating Customer Loyalty in Online Brand Communities" in the journal Computers in Human Behavior.[1]

The research recruited participants from two online brand communities and surveyed them about their experiences. A total of 627 submitted their responses to an online questionnaire using a five-point Likert scale from 1 (strongly disagree) to 5 (strongly agree) on the elements that supported the commitment to the brand's products.

The research explored many hypotheses but found four top correlations to these community commitment characteristics.

The top finding supporting customer satisfaction and loyalty focused on how well the brand provides comprehensive product information to the participants. Meeting this need requires good community management with detailed brand and product insights for the community.  

Likewise, the second significant predictor of customer satisfaction and relationship commitment is the need for what the authors call “bridging social capital.” By this, they mean consumers' desire to connect with new people who will share different perspectives and offer new thoughts about the products. They want to engage with those outside their immediate circle for additional views.

Respondents next stated that they wanted a pleasurable emotional experience. Ideally, community managers should identify the elements that cause customers to feel positive emotions. This outcome may suggest that eliminating divisiveness from the community is necessary.

Finally, the fourth significant predictor of customer commitment requires a perceived critical mass in the community. No one wants to be involved in an echo chamber, so there needs to be a substantial level of interaction and discussion.

Reviewing these findings, I found them applicable to my online community experience. As a Washington Nationals baseball fan for years, I have participated in a team blog. In the community, I find insights on the team that I cannot get elsewhere. I do not know any of the participants, but I find them very knowledgeable, even if I do not agree with each perspective. Additionally, the blog eliminates those who cannot participate respectfully, making it a pleasurable community. And finally, there is a substantial activity with up to a thousand comments on any given day. These elements combined have made me a more committed and loyal fan, even considering the disappointing losing record for the Nationals in the past seasons.



[1] Fei-Fei Chenga, Chin-Shan Wub,*, Yi-Chieh Chena, “Creating Customer Loyalty in Online Brand Communities.”


 

July 25th Webinar Registration


Please join us for our webinar on the Key Takeaways and Insights from MGI's 2024 Membership Marketing Benchmarking Report. Sign up now.

Over 700 associations responded to our survey and shared their practices, experiences, and solutions in this year's report. The data we gathered helps to answer critical questions like: 

  •           What is the trend in membership counts by association type?
  •           How much did membership marketing budgets increase?
  •           Which products and services are driving member participation?
  •           What renewal rates did associations see this past year?
  •           How have conference attendance registrations improved?

Please join us. Here is the link to register. 

Five Top Findings from the 2024 Membership Marketing Benchmarking Report

 This post is an excerpt from the just-released 2024 Membership Marketing Benchmarking Report. You can download your copy here.


Our 2024 Membership Marketing Benchmarking Report shows that associations are continuing to rebound from the challenges of the past few years and are steadily expanding their membership. Perhaps one of the most telling signs of this renewed stability in association membership programs is that only 21% of the nearly 700 individual, trade, and combination associations that participated in our research report membership declines—the lowest percentage in the 16-year history of this report. Additionally, 31% of associations indicate no change in their membership counts, the highest percentage reported since 2009. Together, these two findings paint a picture of steadiness in the aftermath of the pandemic.

However, this stability does not mean that membership programs are not advancing. Rather, it is serving as a foundation for continued expansion. Nearly half of the respondents (47%) say their membership counts grew this past year. Furthermore, 49% of respondents report growth in total membership over the past five years, versus 46% in our 2023 report and 41% in our 2022 report.

What are the drivers of these positive results? Our benchmarking report explores the practices and characteristics of associations that correlate with membership growth while also identifying the challenges that impede growth. The analyses of our 2024 data provide insight into five association practices associated with membership growth. These membership drivers include providing value, adding new members, engaging in continuous innovation, reaching emerging generations, and increasing member engagement.

1.      PROVIDING VALUE

Year after year, value appears as one of the best predictors of membership growth. The good news is that associations report positive trends in the value that they provide to members. 58% of associations describe their value proposition as very compelling or compelling, up from 51% reported in 2023. Additionally, associations that report gains in their one- and five-year membership counts, as well as increases in overall renewal rates, are significantly more likely to believe their value proposition is very compelling or compelling to members. These findings underscore the power of a strong value proposition in driving membership growth.

Conversely, associations with declines in membership levels over the past year and the past five years, and declines in overall renewal rates, are significantly more likely to indicate that their value proposition is not very compelling or not at all compelling. These associations are also significantly more likely to have overall renewal rates below 80% and first-year renewal rates below 60%. In fact, two-thirds of association executives indicate that prospects do not join because they do not see value in the membership (66%, up from 60% reported in 2023).

The most common reason association executives give for not having a more compelling member value proposition is not that their association does not provide value but because they have challenges in effectively articulating it (48%, up from 45% reported in 2023). Renewal rates provide compelling evidence that many associations deliver exceptional value to their members. Our data show that median renewal rates remain steady at 85%, indicating that members recognize the value and are willing to invest in maintaining their memberships.

So, the issue for associations is how to find ways to better understand and communicate their value. Our data suggest that many associations turn to market research to address this challenge. Our data show that 38% of associations conduct member research annually, and 29% conduct member research at an even greater frequency. Additionally, nearly one-quarter of associations conduct member research every two years (22%). The use of research positively correlates with encouraging membership numbers. Associations reporting increases in their five-year membership numbers are more likely to conduct regular member surveys than those reporting declines.

Member research can significantly influence how an association communicates its value proposition. More than half of associations (53%) that conduct member research say that doing so has helped them articulate their value proposition more effectively, and 41% say that it has prompted the addition of new products and services to better serve members.

2.      ADDING NEW MEMBERS

Providing value to attract and retain members remains the foundation of growing membership, but effective recruiting of new members remains critical. The positive news is that half of associations report increases in new member acquisition over the past year (51%, on par with 50% reported in 2023 and up from 43% reported in 2022). 

Putting new members at the top of the funnel continues to drive total membership growth. Associations reporting increases in new members are significantly more likely to report increases in total membership over the past year and the past five years. Similarly, associations reporting declines in new members over the past year are more likely to report decreases in their overall membership numbers over the past year and the past five years.

This year’s data amplify some aspects of why members decide to join an association. The top reason members join an association is to network with others in their chosen profession (67%, up from 64% reported in 2023). Continuing education (42%, up from 39% reported in 2023) and accessing specialized and current information (32%, up from 29% reported in 2023) are also top reasons. 

The channels for reaching and inviting prospects to join are evolving. One method that shows promise in supporting recruitment efforts is paid digital marketing. The landscape of digital marketing tools continues to grow, with Facebook and LinkedIn advertising remaining prevalent. Search engine marketing has seen a slight increase in adoption (32%, up from 30% reported in 2023). In particular, a higher percentage of individual membership organizations (IMOs) report using paid digital advertising (49%, up from 39% reported in 2023) and consider paid digital advertising a highly effective recruitment tool (21%, on par with 20% reported in 2023). Results also show that associations reporting increases in membership over the past year and the past five years consider paid digital advertising to be one of their most effective methods for gaining new members.

3.      ENGAGING IN CONTINUOUS INNOVATION

Innovation remains a focal point for associations and positively correlates with membership growth. Associations that consider their organization extremely or very innovative are more likely to report increases in their one-year and five-year membership levels and new member acquisition. They are also significantly more likely to report increases in member renewals. However, we note a downward trend in associations identifying as innovative. For example, 18% of associations consider their organization extremely or very innovative (down from 25% reported in 2023 and 30% reported in 2022).

Given that the current percentage aligns with pre-pandemic levels (20% reported at the beginning of 2020 and 13% reported in 2019), one possibility is that this trend reflects the need to consolidate the products and services introduced during the pandemic. 

One new area of innovation we investigated this year is how associations adopt and use artificial intelligence (AI). 18% of associations are currently using or are in the process of implementing AI for membership marketing, and another 18% are discussing the possibility of using AI. Nearly half of association executives (43%) say they are open to considering the use of AI in their membership marketing plans. Of the associations considering using AI for membership marketing, more than half are exploring using it for content generation (76%), data analysis (64%), or real-time personalization (54%). Of the 9% of associations not open to using AI for membership marketing, 49% indicate that their staff does not have the expertise or bandwidth for this task.

Notably, several participants highlighted AI efforts as the most innovative initiative their association is working on. One IMO participant told us they are “currently looking at using AI to increase staff efficiency.” Another said they are “leveraging AI to assist in building products and producing copy.”

4.      REACHING EMERGING GENERATIONS

One of the benefits of our ongoing benchmarking research is the ability to evaluate changes over time. One key area we assess is the participation of different generations in membership. We often hear considerable concern that the younger generations are not interested in membership. However, our findings report a different story as we continue to see associations reporting a gradual generational shift. Until recently, Baby Boomers have made up the lion’s share of individual membership organizations (IMO) membership. Since the previous year’s report, however, the representation of Gen-Xers in IMO membership rivals that of Baby Boomers (31% and 32%, respectively, reported in 2023). In this year’s data, we see further increases in Gen-Z membership (11%, up from 9% reported in 2023 and 6% reported in 2022) and a decline in Baby Boomers and Gen-Xers (29% and 26%, respectively, down from the 32% and 31% reported in 2023). 

This shift is likely due to younger generations entering the workforce while Baby Boomers are nearing or entering retirement. Interestingly, millennials have remained constant since 2020, at 21%. Traditionally, our benchmarking research has found a positive correlation between overall membership numbers and the generational makeup of membership, with associations reporting membership growth also reporting higher proportions of younger members.

The ability to reach younger members may be supported by some of the engagement practices that associations have developed. In response to the question of how member participation has changed within the past year, two areas that serve younger members rise to the top. Young professional programs continue to be one of the top services seeing increased participation, with 56% of associations reporting more engagement (up from 52% reported in 2023). Additionally, 55% of associations report increases in their public social media participation (up from 50% reported in 2023). These generational shifts are vital for associations to continue to thrive in the future.

Associations are using various strategies to reach and engage younger generations effectively. This shift in strategies is exemplified in the words of an IMO respondent, who told us, “We’ve greatly expanded our emerging professionals’ program and are actively reaching out to community colleges and universities to grow our student and recent graduate participation.”

5.      INCREASING ENGAGEMENT

Let’s look at a few areas where engagement has increased over the past year. The continuing rebound of in-person conference attendance has further supported association budgets, with 62% of associations reporting increases in attendance (up from 58% reported in 2023 and 26% reported in 2022). This upward trend in attendance and participation also applies to other association activities. For example, 53% of associations report an increase in professional development registrations (up from 44% reported in 2023), and 56% of associations saw an increase in the acquisition and maintenance of certifications (up from 47% reported in 2023). 

Our data show that these increases in member engagement positively correlate with membership growth. Associations that report increases in in-person conference attendance, professional development registrations, and certifications are more likely to report one-year and five-year membership growth and increases in new member counts and overall renewal rate in the past year. Enhanced engagement not only boosts participation and non-dues revenue but also significantly contributes to membership growth and retention. 

Growth through New Membership Models


This article is an edited excerpt from the book Membership Recruitment: How to Grow Recurring Revenue, Reach New Markets, and Advance Your Mission. Find it on Amazon
.

Many associations hamper membership growth because they are operating with an antiquated membership model. Research shows that the majority of associations either have a single dues level that everyone pays, or very limited options (i.e., student membership or dues based on attributes like company size). It brings to mind Henry Ford’s approach to standardizing his Model T for efficiency purposes by famously stating, “You can have any car color you want as long as it is black.” The result was that Ford unwittingly provided an opportunity for General Motors to gain market share by offering customers a choice of car colors. Many associations find themselves in this same situation by essentially offering a “black Model T Ford” membership with no options on prices or the packages of benefits.

As an alternative to those following a one-size-fits-all membership approach, associations that have updated their membership models by allowing prospects to select the option that best meets their needs and budgets have tapped into a significant growth opportunity. Launching new membership models has helped associations to respond to new market conditions, to offer members choices, and to allow for more competitively priced options. Benchmarking data supports the claim that adopting a new model gives a membership program a significant lift. Specifically, associations that have implemented a new model are 50 percent more likely to report an increase in the number of new members compared to those who have not. New membership models that have proven particularly effective include versions of either a combination membership or a tiered membership approach.

Combination Membership

Traditionally, associations operate either as an individual membership organization (IMO) or as a trade association with companies or organizations as their members. However, many IMOs are creating a hybrid model where they continue to make an individual membership available while also adding an institutional membership option. This hybrid model is called a combination membership. An association with a combination membership gives prospective members a choice to join as an individual (like a typical IMO) or to sign up their company or organization (like a typical trade association). It appears that the movement to embrace this model is growing. In the 2011 edition of the Membership Marketing Benchmarking Report, only 13 percent of respondents identified their association as having a combination structure. By 2020, 27 percent of respondents identified as a combination membership association. The combination structure also appears to be working. Combination membership associations have the highest median growth over the past five years.

One of the best examples of an association successfully moving to a combination membership model is the American Society of Association Executives (ASAE). For over 90 years, ASAE offered an individual membership. Over time, its membership grew to 23,000.

However, ASAE was only reaching a fraction of the staff employed in the association field. Working on the assumption that an association could improve its performance by giving its staff access to the knowledge and tools that ASAE provided, the association launched its combination model. While they continued to offer individual membership, ASAE provided the option of an organization membership that made services available to the entire staff of an association. They based dues levels on the number of full-time employees in the association. With this change, in just a few years, ASAE membership doubled, growing to 46,000 and providing the association with access to many more potential attendees and purchasers.

Tiered Membership Models

The other successful membership model that associations have moved to is a tiered membership structure. This option has been the most popular, in the last five years, among those associations who have reported a change in their membership model. A tiered membership is not based on attributes of individuals or organizations; instead, it allows members to choose the option that best satisfies their needs and budget. One way to view a tiered membership model is to think of it as offering silver, gold, and platinum membership levels.

Tiered membership speaks to typical psychological buying patterns. Some people will always want the top of the line car, wine, or computer. At the same time, some consumers are budget conscious and will choose the least expensive or basic product or service. Associations offering a tiered membership structure maximize their revenue by allowing members to step into the level that they desire. Most associations have highly committed members who want access to almost everything an association produces. These are candidates for the top or premium membership level. There are others on a budget who want a no-frills option. The basic membership might be perfect for them and provide them with an attractive alternative to join or continue with the association.

For many associations, adopting a tiered structure does not require the development of entirely new products and services to be added for these new membership levels. Most associations who move to this model repackage the products that they already have available; however, instead of selling them independently, they incorporate them into the top membership levels. For example, an association might usually charge members for webinars, but be able to provide them at no additional cost to those at the premium level. Other organizations include a selection of the books they publish as part of a membership tier. They increase the press run to accommodate the premium members. And, by putting the books in the hands of these influential members, they find that they drive additional sales of the books to non-members. Interestingly, associations that have established a tiered structure find that members at the premium tier, in addition to the services included in the membership, are typically the top purchasers of other products. They also usually maintain the highest renewal rate.

Tiered membership, however, is not an “a la carte” membership. A totally customized benefits package is complicated to implement and would likely increase servicing costs. Instead, a tiered structure offers a series of defined membership packages from which a prospect can choose their preferred option.

This article is an edited excerpt from the book Membership Recruitment: How to Grow Recurring Revenue, Reach New Markets, and Advance Your Mission. Find it on Amazon.

A Membership Growth Case Study

This article is an edited excerpt from the book Membership Recruitment: How to Grow Recurring Revenue, Reach New Markets, and Advance Your Mission. Find it on Amazon.


The American Nurses Association (ANA) is the premier professional association representing the interests of the nation’s registered nurses through joint membership with affiliated state nurses’ associations. In just over five years, ANA has grown membership by 61 percent, with annual growth rates ranging from 6 percent to 9 percent.[1]

However, for years, a growing membership was not the norm for ANA. In fact, by 2011, ANA membership had declined from well over 100,000 members to 90,000 members due to the disaffiliation of five of ANA’s state associations and inconsistent membership marketing efforts.

ANA leadership realized that significant changes were needed to reverse the membership decline and stop the hemorrhaging. The board, executive director, and membership vice president set a goal for ANA to become a high-growth membership organization. The two decisions to accomplish this change were to focus on improving the membership value proposition and allocating significant budget dollars for an ongoing membership recruitment effort.

Additionally, the membership team at ANA committed to function as a “learning organization” to identify innovations in membership marketing, aggressively test them, measure and analyze the results, and then deploy them in the recruitment efforts. To help accomplish these goals, ANA decided to partner with a direct response agency to add to their capabilities and expertise.

To improve the value proposition and bring better alignment between the price and membership benefits, ANA launched a program with their state nurses’ associations to offer a reduced-price standard membership category for new members. At the same time, existing members received additional benefits through a new category called Premier membership. Through these multi-level membership categories, ANA was able to present an economical membership option to potential new members without sacrificing revenue growth from the loyal current membership base.

Concurrently with enhancing membership value, ANA launched a membership recruitment program built around market testing and analysis. ANA’s testing efforts included:

·       Tests of creative to determine what messages, copy, and graphics are most effective;

·       Audience tests to find the best market segments and prospect lists;

·       Special offer tests to identify the incentives that encourage a prospect to join; and

·       Marketing channel tests to properly allocate budgets for direct mail, email, online advertising, and telemarketing.

The outcome of the testing resulted in an integrated channel, multi-touch recruitment program. The annual marketing efforts featured six recruitment campaigns each year. These campaigns include direct mail to former members and contacts in the ANA database, along with rented third-party lists and multiple emails. Results showed that when email efforts were sent simultaneously with direct mail, both channels saw improvement.

Additionally, ANA ran paid digital advertising continually throughout the year. The most effective ads drove prospects directly to the ANA join page and annually produced up to 5,000 new paid members. The digital program has advertised on Google, LinkedIn, and Facebook.

Digital ads on Facebook were particularly effective for ANA to recruit new members. [2] The online techniques included using Facebook custom audience ads that showed ads to an uploaded list of prospects who were also receiving direct mail and email membership offers. ANA also found success with Facebook lookalike ads that display invitations to candidates who look like current ANA members. Retargeting ads to prospects who visited the ANA website but had not made the decision to join produced outstanding results.

Another major step to enhance marketing effectiveness was to build a prospect database and score potential members on their likelihood to join based on their previous behavior, original source, and demographics. Those individuals with a high score received the full complement of marketing efforts. However, for those individuals who were much less likely to join, they only received lower-cost marketing efforts like an email or digital ad.

To continue to accelerate growth, ANA also launched a successful early career membership campaign to reach younger nurses. Like many other associations, ANA tends to have members in their 40’s and 50’s. ANA used content marketing to build an early career prospect list by offering a “new to the profession” welcome kit. Early career members also received a substantial discount on dues, a private online community, and had access to a mentor program. [3]

Through this strategy of focusing on value and then funding and executing a sophisticated recruitment program, ANA overcame its steep membership decline and established a sustainable program resulting in an increase in membership from 90,000 to more than 150,000. [4]

Because ANA had already established such a powerful membership marketing infrastructure when the COVID-19 pandemic hit along with the subsequent recession, the association was able to adapt the tools that it had created to meet the critical needs of members and the nursing community. For example, ANA developed a free COVID-19 webinar series and made it available at no charge to both members and nonmembers. They promoted the webinar series via email and paid digital advertising and drew over 130,000 registrations. By meeting the needs of nurses during this time, ANA also experienced a dramatic rise in new members. Membership grew by 12 percent in April and May of 2020, with over 23,000 new joins. [5]  This increase represented the highest new member recruitment levels in the history of the organization.

How can your organization develop a program to drive membership growth? The next section of this book presents each of the critical components for building your membership recruitment success story.

This article is an excerpt from the book Membership Recruitment: How to Grow Recurring Revenue, Reach New Markets, and Advance Your Mission. Find it on Amazon.



[1] Membership Acquisition: Follow the ROI.“ Associations Now

[2] “Member Acquisition.”

[3] “Is Career Stage the Key to Member Acquisition?”

[4] Carol Cohen and Elisa Joseph, “Membership CPR:  From Flagging to Thriving in Just 5 Years.”

[5] Lisa Boylan, “Membership Success Stories Amid COVID-19.”

Build Membership Resiliency through Innovation

This article is an edited excerpt from the book Membership Recruitment: How to Grow Recurring Revenue, Reach New Markets, and Advance Your Mission. Find it on Amazon.




When I do presentations on the need for innovation, I often share a comparison of Sears and Amazon as a case study. There may not be a better example of the implications of whether or not organizations innovate and embrace change.

In July of 1995, when Amazon first opened its online store, Sears possessed everything needed to become what Amazon is today and more. Sears had a dominant and trusted brand. They sold a full portfolio of products, from clothes to appliances to tools. Sears had an enormous print catalog along with an extensive customer list and warehouses to pack and ship purchases. In fact, for over one hundred years, Sears mailed out its big book catalog to a significant portion of the U.S. population. At times, the catalog was as large as 1,500 pages and offered more than 100,000 products.

Even a decade after Amazon came on the scene, Sears still held many advantages. In 2007, Sears had sales of $53 billion and had 350,000 employees, while Amazon had sales of $14 billion and 17,000 employees. However, those advantages were not to last long. By 2018, Sears filed for bankruptcy as sales dropped to $16 billion, and staffing fell to 89,000. By that time, Amazon sales had soared to $232 billion, with over 600,000 employees.

So, what happened? Those who have done in-depth studies of the demise of Sears point to several factors, including the emergence of discount retailers like Walmart and category-focused retailers like Home Depot and Best Buy. But a massive contributor to Sears's challenge was their failure to capitalize on the movement to online shopping, leaving the door open for Amazon to capture this market. Their lack of innovation and adaptation in pricing and product focus, combined with its delay in moving from brick and mortar to the internet, spelled disaster for this retail giant.

There are lessons from the Sears experience that can be applied to not only for-profit companies but to membership organizations. Here is the lesson. If you do everything recommended in this book to drive growth through effective recruitment but do not use that growth to support innovation, your organization will ultimately reach a point of steady state and even decline.

In practical terms, this flattening of the membership growth curve happens because, by effectively marketing to prospects in your chosen field, you will ultimately reach a point of market saturation. In effect, you become a victim of your own success. You have reached the prospective members who were interested in joining and even succeeded in getting those who were on the fence to become members. You have fully penetrated your prospect market. What’s more, without investing in new product development, even the loyal members you have added will become bored and lose their excitement for the benefits that you provide.

In short, without a focus on innovation, just like Sears or any maturing organization, growth will be stunted, and membership will begin to diminish.

Sustaining the Membership Growth Curve

So how can a membership organization sustain vitality and growth?  One of the most-read articles on organizational resiliency by Gary Hamel and Liisa Välikangas in the Harvard Business Review put it simply, “Strategic resilience is not about responding to a one-time crisis. It’s not about rebounding from a setback. It’s about continuously anticipating and adjusting to deep, secular trends that can permanently impair the earning power of a core business. It’s about having the capacity to change before the case for change becomes desperately obvious.”  As these authors concluded, “A turnaround is transformation tragically delayed.”

Research conducted with nearly a thousand associations supports this conclusion. Associations with membership increases in the past year, and over the last five years, are significantly more likely to report that their organization has a culture that supports innovation. Conversely, those reporting declines in membership are considerably more likely to share that their organization is only slightly innovative or not innovative at all.

There is no single recipe for successful innovation. As Matt Ridley noted in his book, How Innovation Works, “Innovation is not an individual phenomenon, but a collective, incremental and messy network phenomenon.”  However, there are some methods that associations have used successfully to drive new ideas and maintain relevance in an ever-changing environment. These innovative methods include keeping a focus on seeing big-picture opportunities, using marketing research to monitor member needs and perceptions, seeking outside perspectives, and – very simply – trying lots of new ideas.

Keeping the Big Picture in View

Maintaining a big-picture perspective is one of the most significant steps for identifying new ideas and opportunities. However, everything in our daily life seems to pull us toward the details and incremental solutions. The proverb “You can't see the forest for the trees” captures this challenge. We tend to develop ever more granular solutions to try and fix a problem without stepping back and looking at the big picture and a high leverage solution.

Overcoming this myopic tendency is often a struggle for associations. For example, one of the often-repeated tenets in association marketing is that segmentation of members and prospects into ever smaller groups will produce better results. The theory says that highly targeted messages sent to each segment detailing specifics about the association’s benefits and services will solve a membership decline. You might hear something like, “If we tell the prospects that we publish articles in their specialty, then they will join.”  Besides the complexity in managing this type of program, the real issue is that by trying to serve these limited segments, an association can take its eye off the big picture and the more significant marketplace trends. Through their push for ever-finer divisions, they may accomplish the very opposite results of what they were hoping to achieve. Even if the message encourages a prospect to join by highlighting specific information as soon as they receive a copy of their first magazine and newsletter, they will see that the membership they purchased is not what they expected.

That is why one innovation method to achieve continued growth is to go in the exact opposite direction and focus on the forest and not the trees. Instead of focusing efforts on more granular segmentation, seek out the value needed by your broader audience. Advice in the book Blue Ocean Strategy included, “think noncustomers before customers; commonalities before differences; and desegmentation before pursuing finer segmentation.”  By identifying the broader needs in the marketplace, you have the opportunity to realize extraordinary possibilities.

Similarly, Amazon launched its business as an online discount book retailer. They could have stopped there and simply provided specialized services to book buyers. Instead, they used their highly efficient infrastructure to broaden their product offerings. The result was outstanding growth. In the next chapter, I will look at how some associations have achieved exponential growth by looking at larger opportunities and expanding to new markets.

Using Market Research

Keeping your membership offerings thriving also requires staying on top of the trends and demands of the markets you serve. Market research is a tool to keep your finger on the pulse of these opportunities. Regularly conducted qualitative research, whether in-person or online focus groups or in-depth interviews, provides meaningful directional information. Additionally, quantitative research offers statistical validation when evaluating new opportunities. Consistently deployed, these tools provide data on long-term trends that you may miss with a one-off research snapshot.

By understanding and capturing what is going on in an industry, an association can stay ahead of the competition and aggressively take hold of new market opportunities.

Seeking an Outside Perspective

Dr. William Osler, one of the founders of Johns Hopkins Hospital, famously said, “A physician who treats himself has a fool for a patient.” The quote should be an excellent reminder to us as membership marketers. We, as individuals, and our organizations, have blind spots and do not always have a clear vision of the opportunities and challenges in front of us.

So, another innovation opportunity is to aggressively seek insight and guidance from others to maintain a resilient program. This need becomes more important each passing day as the level of expertise needed to manage membership marketing is at an all-time high with the increasing availability of marketing channels, more sophisticated data analysis tools, and new regulations and laws. Getting guidance can come in a variety of forms, including attending and networking at professional development events, bringing consultants or contractors on board, or hiring a marketing agency. Each of these options provides valuable insights.

Trying Lots of Ideas

A final key to maintaining resilience for a membership organization is continuing to focus on innovation by always trying a lot of new ideas. Hamel and Välikangas concluded their Harvard Business Review article with this advice. “Most companies would be better off if they made fewer billion-dollar bets and a whole lot more $10,000 or $20,000 bets—some of which will, in time, justify more substantial commitments. They should steer clear of grand, imperial strategies and devote themselves instead to launching a swarm of low-risk experiments.”  Not every new idea will be a winner, but building this innovation practice into an association’s culture will ultimately lead to success.  As the great inventor and innovator Thomas Edison famously said, “invention is 1 percent inspiration and 99 percent perspiration.” His methodology was always trial and error. For example, “In developing the nickel-iron battery, his employees undertook 50,000 experiments.”

This article is an edited excerpt from the book Membership Recruitment: How to Grow Recurring Revenue, Reach New Markets, and Advance Your Mission. Find it on Amazon.

Membership Recruitment Now Available as an Audiobook





With our busy schedules, listening to books while commuting or exercising is sometimes convenient. So, I am happy to share that Membership Recruitment is now available as an audiobook.

The book serves as a great way to refresh and inspire your membership marketing efforts. It is filled with his practical guidance. For example, you will learn:

  • Strategies for how to advocate for membership growth within your association,
  • Highlighting the economic advantages of membership compared to other product offerings,
  • Understanding the five stages of a member's relationship journey,
  • Developing strategies to define target markets and reach potential prospects,
  • Techniques for crafting a compelling value proposition and marketing message,
  • Methods for testing, tracking, and analyzing membership campaigns and
  • Exploring innovative approaches that foster ongoing membership growth and resilience.

The book includes numerous real-world examples along with practical insights. You can download a copy of the audiobook using this link

What’s Wrong with Calling a Membership Renewal Notice an Invoice?


Over time, I have seen confusion in the association marketplace on what to call a mailing asking a member to renew their membership for the upcoming year. Two terms are regularly used. Some call the effort a renewal notice or statement; others use the term invoice and put that wording on the piece.

Words matter. So, let’s examine the difference between the two and determine the proper way to ask a member to renew.

To start, here is a helpful definition of an invoice. “An invoice is a dated legal document that records the specifics of a transaction between a seller and a buyer. A company presents an invoice to a buyer to prove they purchased a product or service and includes the terms of the transaction and the amount paid.”[i]

Based on this definition, it is inappropriate to invoice a member for their renewal because a member is not obligated to pay. They have not yet agreed to order or receive a service for the upcoming year. So, the proper terminology for a renewal effort would be to send a renewal notice or a renewal statement.

Here are some additional distinctions between an invoice and a renewal notice for a membership or subscription.

An invoice is:

·       A document provided by a company to a purchaser requesting payment for the goods delivered or services rendered,

·       It typically includes details such as describing the goods or services provided and

·       Invoices are typically issued after the delivery of goods or the completion of services and work as a formal request for payment.

On the other hand, a renewal notice serves as:

·       A communication sent by a service provider like an association or subscription-based business to a member or customer whose term is about to expire,

·       It serves as a reminder to the customer to renew their service before it lapses and

·       Unlike an invoice, a renewal notice does not request immediate payment but instead prompts the customer to take action to continue their membership or service.

So, can you ever invoice a member for their membership payment? Yes, there are times when you can send an invoice to a member. This situation occurs when that member has requested a bill for their membership. They may need an invoice to have their company pay for the membership. Some organizations offer a “bill-me” on a membership application or renewal notice. But in each of these cases, the member has proactively agreed to make a payment for their membership.



[i] https://www.indeed.com/career-advice/career-development/statement-vs-invoice

Benchmarking Survey Invitation

The survey for the 2024 Membership Marketing Benchmarking Report will close this week. The findings from this research are regularly shared here. Please take some time to complete the survey for your association. Survey respondents will receive a printed copy of the final report.  Here is a link to the survey. Thank you in advance for your help.

The One-Page Membership Recruitment Plan

 

Earlier this year, I presented a session at ASAE’s MMC Conference on how to jumpstart planning for a membership recruitment program. I thought sharing the slides would be appropriate as we prepare to start a new year.

In my consulting, I have found that some groups do not have a marketing strategy in place to add members. On the other hand, I have witnessed organizations producing such a detailed plan that considers every contingency delaying implementation.

One option to address both of these challenges is what I call the One-Page Membership Recruitment Plan. The approach simplifies planning the start of a program and then provides the opportunity to adjust and modify the efforts based on the market’s feedback. I call this method the “Ready, Fire, Aim” approach to membership recruitment. You can find the slides from the presentation here.